Board of Directors Meeting Summary of February 2, 2015

BRITISH WHITE CATTLE ASSOCIATION
Board of Directors Meeting Summary for
February 2, 2015
A) John Kugler, speaking for the Promotion Committee, reported that work is progressing on the formation of a Junior British White Cattle Association. He and his team are planning to consult established bylaws of other Jr. Cattle Associations as a template for developing one of our own.
B) The Board passed a motion to change the location of our Annual Meeting from Kansas City to Purcell, Oklahoma, at the McClain County Expo on the weekend of October 2, 3 and 4. We plan to have the meeting in conjunction with a BWCAA cattle show which would also involve the youth. More information, such as the cattle showing, meals and accommodations will be coming soon, so everyone can start planning for this.
We want to especially thank Vicki Van Horn and her tireless energy in tackling the enormity of an event such as this and making it happen. Thanks, Vicki. It’s going to be a great weekend!
C) Darryl Heinlein reported that our Facebook page has had a substantial increase in activity and interest lately. It was mainly because of Christina Treager, who has put up posts, pictures and comments in a strategic manner, so as to immensely enhance our presence there. Thanks, Christina! “Like” 🙂
D) Under “Old Business,” the Executive Committee gave the second reading of a resolution pertaining to a rule in the “Breeders Guide,” involving deceased registered animals. However, it was decided to streamline some of the wording for clarity, and so what I have written below, then, is a new “first reading.”This will be read again at our next meeting and, if there are no further changes, voted on.
The Resolution:
Whereas the third complete paragraph on page #12 of the “Breeder’s Reference Guide, Rules and
Regulations” reads; “Deceased Registered Animals…In order to keep the herdbook records as
accurate as possible and to ensure that each member is billed correctly for herd fees it is
recommended that the registration certificate be returned to the office for cancellation. If you
retain progeny from said animal in your herd you may want to make a photo copy of the certificate for your records,” therefore
Be it resolved that this paragraph be replaced with wording that reads: “Deceased Or Otherwise Disposed
of Animals: In order to keep the herdbook records as accurate as possible and to ensure that each
member is billed correctly for herd fees, it is recommended that the registration certificate for a deceased or otherwise disposed of animal, be returned to the office for cancellation. Other written communication may be substituted for the registration certificate if necessary.
If you retain progeny from said animal in your herd, you may want to make a photo copy of the
certificate for your records.A note will be entered into the herdbook at the office designating this registered animal as inactive and out of future production, except for previously frozen semen or embryos.”
NOTE: Please remember that the following motion, which pertains to the above resolution, was passed on January 12, 2015.

“Members, having animals incorrectly designated as “inactive,” will have 30 days from the publishing of the above rule change, to contact the BWCAA office, requesting that their animals, again, be designated as “active.” This request, which must be accompanied by a list of the animals and any delinquent herd fees, will be subject to Board approval.”
E) A second reading was given on the following resolution. There were no changes, and so the resolution was voted on and passed.

The Resolution:
Whereas a motion was passed in the November 8, 2002, Board of Directors Meeting which states, “Motion made by Morris was ‘for new business items not specifically covered in our Bylaws, it
will be a requirement that following the discussion of the item that there shall not be an official
vote taken until it has been read at two successive meetings.’ The meeting where the item was
first discussed to be considered as the first of the two successive meetings”; and
Whereas this motion, as recorded, is unclear and does not adequately reflect the intentions of Morris
Halliburton, who made the motion; and
Whereas the above motion is not conducive to proper management of Association affairs, therefore
Be it resolved that the above motion be replaced with wording that reads, “Rules and regulations
require two successive readings, without changes, at two successive Board meetings before voting to implement”; and
Be it further resolved that a motion for a proposed rule or regulation shall be read, discussed and put into final format at the first meeting. This is the First Reading. The final format shall again be read and discussed at the second successive meeting. If there are no changes, this is the “Second Reading,” and a vote shall be taken for implementation. If, however, any changes are made to the motion during the second meeting, this, again, becomes the “First Reading,” and another reading shall be made at the next successive meeting before the vote for implementation is taken; and
Be it further resolved that Association Members shall be notified of the proposal in a timely manner before the “Second Reading.” This can be done via the BWCAA website, by letter, or as the Board sees fit.

F) A second reading was also given on this following resolution. There were no changes, and so it was voted on and passed.

The Resolution:
Whereas the British White Cattle Association seeks to encourage young people to be involved in owning
and caring for British White animals, therefore
Be it resolved that the sentence “Transfer fees involving active junior members of the BWCAA will be
waived.” shall be added to our “Breeder’s Reference Guide, Rules and Regulations.”

Jonathan Wiechmann
President BWCAA